Title: Apprenticeship Opportunities – Level 3 – R&D Tax Incentives Administrative Coordinator
Location: London, UK – Office at 88 Leadenhall Street, EC3A 3B
Working Hours: 9am – 5:30pm, Monday to Friday
Reports to: Associate Director, Head of Operations
Summary
Whether you are at school and unsure of your next move, or are looking to study a Level 3 Apprenticeship Business Administration, we’re sure to have a role that interests you. We’re seeking a highly organised and personable Administrative Coordinator to join our team.
This role will support our R&D Tax Incentives delivery teams by overseeing the scheduling of client meetings and handling administrative tasks on projects to ensure smooth client experience and effective project delivery.
The ideal candidate will be a proactive communicator with excellent administrative skills and a client-focused mindset.
Responsibilities
Client meeting coordination and administrative support:
- Act as a point of contact for internal teams involved in R&D tax projects.
- Overseeing the scheduling and coordination of client-facing-related meetings, ensuring that all necessary arrangements are effectively managed and in place.
- Prepare and distribute meeting agendas, notes, and follow-up action items as required.
- Maintain accurate records of communications, meetings, and client interactions.
Project delivery support:
- Assist administrative duties that facilitate the smooth and efficient delivery of client projects.
- Proactively identify and resolve administrative obstacles that may affect timelines or client experience.
Team & resource coordination:
- Monitor team assignments and availability to ensure optimal resource utilisation across projects and alignment with priorities and deadlines.
- Work closely with managers to coordinate and assess resource planning and capacity management.
Process improvement & compliance:
- Assist in reviewing current administrative processes to identify opportunities for greater efficiency or compliance improvements.
- Implement process changes in line with feedback or organisational priorities.
Required skills and qualifications:
- Education: Minimum A- Levels or equivalent required
- Communication skills: Strong verbal and written communication skills with the ability to engage professionally with clients and internally.
- Organisational skills: Detail-oriented with exceptional organisational and time-management skills.
- Technical skills: Comfortable in Microsoft Office Suite and calendar management tools.
- Problem-Solving skills: Ability to multitask and adapt to changing priorities.
- A proactive mindset: demonstrating dedication to collaboration and contributing to a supportive and positive team environment.
There’s a reason why our mantra is “Further Together” – We can achieve more if we work together!
When our people are valued and rewarded, their potential is limitless. We offer highly competitive remuneration packages to ensure that our pay always positively reflects performance and the market.
We offer
- 💷 Competitive salary
- 🏠 Hybrid working environment
- 🎊 Vibrant, purposeful, and social environment with a nominated social team to arrange regular socials and activities.
- 🏢 Being a part of a great team of over 70 Aymers in our London office.
- 🌱Extensive career development, progression, and training – Continuous development and support for your professional qualifications, personal goals, and aspirations so we can grow together.
- 👩🏽🎓 Career Coaching – Better never stops. Sharing our time to make the best use of yours.
- 🌍International mobility.
That’s not all – we also offer more employee perks
- 🗓25 Days Holiday per annum with the option to buy an additional five days – a time to step back, relax, and focus on the things that are important to you
- 🎉 An extra day off for your birthday.
- 💷 5% Company Pension matched contribution – Looking after your future when it’s time to step back and relax.
- 💛 Immediate membership to Healthshield, a ‘well-being’ medical health scheme.
- 🏥Day one access to Help@hand, an app-based service providing remote GP services and enhanced health support.
- 💻Company Laptop & iPhone.
- 🏥 Private Health Cover
- 💷 x4 Basic Salary Death in Service Benefit.
- 🚲Cycle to Work scheme
- 🏋🏽♂️ 25% off Gym memberships, Leisure centres, Bootcamps or Yoga studios.
- 🛒Access to our Employee Benefits Platform (Sodexo) – multiple discounts across Highstreet stores, Grocery Shopping, Travel and Leisure activities.
- 🌞 Summer Fridays – Log off early on Fridays during the summer months to kick off your weekends a little earlier.
What to expect
We value drive, determination, teamwork, and a desire to learn. We believe you get the best of both worlds at Ayming – the credentials of a top-tier consulting firm and the entrepreneurial spirit and culture of a boutique.
You’re not going to be a small cog in a big machine here – we’re a team where every contribution counts, and when you go that extra mile, you’ll get the recognition you deserve.
Our teams are empowered to take ownership of their work, delivering exceptional results for clients and making a genuine contribution to the growth and success of the UK business.
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